Table of Contents
Supplier Master
Supplier
- A party that supplies goods or services. A supplier may be distinguished from a contractor or subcontractor, who commonly adds specialized input to deliverables.
Sample Image for a Supplier Page
Mandatory Fields
- Country - Supplier's country of origin
- Phone - Landline Number
- Phone-Mobile - Hand Phone Number
- Control Account-AP - Use in Gl Interface.
- Needed to be setup so that upon confirmation of GRN Transactions will be posted to the account correctly in GL.
- Supplier Group - company defined grouping of supplier
- Tax Scope -
- Currency - This is the default currency used to create purchase transactions for this supplier only, it can be in any currency.
Steps How to fill-in the Supplier File
- Fill-in the self explanatory field.
- Click Add
- Supplier Master File Created.
| Terms | Definition |
|---|---|
| Supplier Number | |
| Short Name | Abbreviation/ Alias |
| Name | Complete Name of the Supplier |
| Address 1 | Bldg #/Name & Street Address/Lot Number |
| Address 2 | Barangay/Municipality |
| City | |
| State/Province | |
| Zip/Postal | |
| Country | |
| Salutation | |
| First Name | Name of the Contact Person |
| Middle Name | |
| Last Name | |
| Title | Designation of the Contact Person |
| Phone | Landline Number |
| Phone-Mobile | Hand Phone number |
| Fax | |
| URL | |
| Id | |
| Tax Number | |
| Control Account-AP | Use for GL interface |
| Control Account-GT | |
| Supplier Group | Classification of Supplier defined by the company |
| Supplier Type | Classification of Supplier defined by the company |
| Price Group | Classification of Supplier defined by the company |
| SIC Code | |
| Tax Scope | |
| Supplier Status | |
| Credit Limit | refers to the maximum amount allowed for this certain Supplier |
| Credit Available | the unused portion of an open line of credit |
| Credit Terms | Credit terms or terms of credit is the agreement between a seller and buyer that lists the timing and amount of payments the buyer will make in the future. |
| Discount% | refers to the condition of the price of a bond that is lower than par, or face value. |
| Agent | An authorized person |
| Commission | a fee paid based on a percentage of the sale made by an employee or agent |
| Currency | something that is used as a medium of exchange |
| Location | |
| License | |
| Expiration Date | |
| Permit Approval | |
| Buyer | |
| Delivery Zone | |
| Time Slot | |
| Payment instruction |
Note: You can hide the field which you find it unimportant/unnecessary and should not be included in your supplier's file master.